Presidents Guidebook
Introduction
The purpose of this guidebook is to provide you, as a collegiate chapter officer, an overview of the basic functions and specific procedures of your role. Meant to be brief in nature and instruct on officer operations, this guidebook is just a starting point. You’ll find, in your time as a chapter officer, that you will learn many skills from different places. The format was chosen to accommodate future additions and revisions. Suggestions for additional materials and sections are always welcome. Periodic updates to these materials are made by National Headquarters. Please utilize this guidebook as you plan for your goals in your officer role. We are also here for questions. You can email ChapterOperations@deltazeta.org if you need help, and we’ll make sure we connect you with the right person to provide you support.
Job Description
Uphold the Constitution, Delta Zeta Sorority Policies, all appropriate Sorority procedures and chapter Bylaws and Standing Rules.
Establish relationship and ongoing partnerships with the College Chapter Director (CCD) and Advisory Board members.
Serve as the chair of the Executive Board and lead all Executive Board and chapter meetings including special meetings as deemed necessary.
Oversee the college chapter Executive Board and other officers, ensuring each is meeting the expectations of their prospective role.
Oversee the completion of all clearance items in partnership with respective officers and the CCD.
Fulfill all ritualistic duties including officer installation, Pledging Ceremony and initiation.
Serve as liaison between the college chapter and college/university.
Will be expected to attend national events including National Convention.
Live in the sorority house (including, but not limited to, National Housing Corporation, local house corporation facility or university provided facilities).
Sign and review all contracts and forms for the collegiate chapter as it pertains to event and social functions.
]Attend all chapter and Executive Board meetings.
Enforce strict compliance with Delta Zeta Sorority Policies.
Take necessary action, including serving as chapter spokesperson, to protect the interests of the chapter and the Sorority in any emergency.
Serve as an ex-officio member of all committees except the Nominating Committee.
Serve as an ambassador for Delta Zeta Sorority on campus, within the chapter and within the community.
Being a Member of the Team
The purpose of the Executive Board is to assist the President with the education and enforcement of Delta Zeta national policies and procedures; it acts on behalf of the chapter when decisions must be made during times when it is impossible to call chapter meetings.
The members of the Executive Board are the Chapter President, Vice President of Membership, Vice President of New Member Education, Vice President of Programs, Vice President of Philanthropy, Vice President of Administration, Vice President of Finance and the College Chapter Director.
Appointment of other chapter officers/chairmen to the Executive Board is at the option of the chapter and College Chapter Director (CCD). If your chapter is facing academic challenges, it may be appropriate to appoint the Academics Chairman to the Executive Board. The same would be true of the Risk Management Chairman in the case of policy challenges. The Chapter Bylaws should be amended to include any additional officers/chairmen appointed to serve on the Executive Board.
The Chapter President should set a time that is convenient for all members of the Executive Board, including the CCD, for a weekly meeting.
The Advisory Board
The purpose of the Alumnae Advisory Board is to assist the College Chapter Director in advising chapter officers and chairmen. Members of the Advisory Board work directly with their assigned officers/chairmen and report to the CCD. They, too, must uphold the Constitution and Delta Zeta Sorority Policies. The chapter should frequently express its appreciation to the CCD and her Advisory Board not only in words, but perhaps by remembering birthdays or other special occasions.