Advisor Responsibilities Guide
- Kayla Ray
Chapter Clearance
College and Alumnae Chapters must meet the annual guidelines for clearance to be in good standing as established by National Council. Chapters not in good standing for two years in a row are not eligible to vote at the National Convention. Clearance items are made up of financial and reporting obligations each chapter must do throughout the academic year on Chapter Inc. The Chapter President is responsible for making sure all clearance items are submitted in Chapter Inc. by your prospective officers, and tracked by the Chapter President, in partnership with your Chapter Services Manager at National Headquarters.
Clearance Items and Important Information
Chapter Presidents are responsible for tracking, but not submitting, the following reports:
Spring Academic Report – Should be submitted by the Academics Chairman the semester following spring semester from July 1 – December 31.
Fall Academic Report – Should be submitted by Academics Chairman following fall semester from January 1 – May 1.
Chapter Bylaws and Standing Rules – Should be submitted by CCD by October 15.
Chapter Budget – Chapter Budget should be submitted by the Vice President of Finance by April 1 in Chapter Inc. and Billhighway. Chapter Services Managers are responsible for tracking overall financial clearance items.
How to Track Clearance Items?
As an Advisor, you are responsible for making sure the chapter officer completes her perspective action on Chapter Inc. or in partnership with your Chapter Services Manager. Once a chapter officer has submitted her report into Chapter Inc., the Chapter President should immediately be notified so that she can make sure the appropriate date and any other information is recorded on Chapter Inc. She will submit clearance dates by going to Actions > Operations Action > Clearance.